Why put it in writing
A written grievance creates a dated record that you gave your employer a chance to fix the problem. In constructive dismissal cases in particular, adjudicators usually expect that you used the grievance procedure first. Check your contract or staff handbook for the procedure and who to send it to.
Template letter
[Your name]
[Date]
[Manager or HR contact]
[Employer legal name]
Re: Formal grievance
I wish to raise a formal grievance under the company grievance procedure.
The matters I am raising are:
1. [Issue, with dates and who was involved]
2. [Issue, with dates and who was involved]
I previously raised [issue] with [name] on [date] and [what happened].
I am asking for [the outcome you want, e.g. the behaviour to stop / payment of wages owed].
I would like a meeting to discuss this and a written response within [a reasonable time, e.g. 10 working days]. I would like to be accompanied at any meeting by [colleague / union representative].
Yours sincerely,
[Your name]
If it is not resolved
Keep copies of everything. If the employer does not respond or the problem continues, you may have grounds for a WRC complaint, depending on what the issue is. Mind the 6-month deadline from the date of the contravention.
Draft your WRC complaint letter now
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Start - Free PreviewRelated guides
How to file a WRC complaint · WRC time limits · Unfair dismissal letter · Unpaid wages letter